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How to schedule a zoom meeting in outlook calendar.How To Set up a Zoom Meeting in Outlook (Plus Benefits)
Scheduling a Zoom Meeting Tutorial | Zoom Documentation - Benefits of setting up a Zoom meeting in Outlook
A Zoom meeting is a video conference that professionals can host to communicate with coworkers in different places. This can be a very valuable program to use, especially for companies that employ remote employees. If you think your job might benefit from using video conferencing, it can be helpful to learn about how to set up a Zoom meeting in different programs, such as Microsoft Outlook.
In this article, we explore some steps for how to download the program and set up a Zoom meeting in Outlook and consider the benefits of knowing how to do this.
Related: 16 Zoom Tips for a Productive Meeting. There are many benefits to setting up a Zoom meeting in Microsoft Outlook. For example, using this method can allow you to set up Zoom meetings and send out invitations quickly, as they immediately show up in your Outlook Calendar and the calendars of anyone who accepts the invitation. Using Outlook to set up Zoom meetings can also help recipients keep track of their invites, which can be helpful for important time-sensitive meetings, like interviews or performance reviews.
Before setting up a Zoom meeting in Outlook, make sure you have Zoom downloaded to your personal device. Here are some steps you can follow to install Zoom on your computer:. The first step in installing Zoom on your personal device is to visit the company's Download Center. This is a page that offers options for downloading and installing Zoom on different operating systems.
It can be especially important to ensure that you choose the correct option during this step, as you can typically only use the program if you install the version that's optimized for your operating system. For example, if your personal computer is from Microsoft, choose the option to add Zoom to Microsoft Outlook. Once you find the option that suits your operating system, click the "Download" button to start the download and installation process.
This button appears as a blue rectangle with the word "Download" written inside of it. Before you click "Download," make sure you're focusing on the Zoom product you want to use, as there are a few different programs on the Download Center page. For example, to download the basic Zoom program that allows you to host video conferences from your computer, click on the "Download" button for "Zoom Client for Meetings. If you want to install an add-in to your sidebar, click on the "Add Zoom" button that appears similar to the "Download" button for other options.
This then allows you to schedule and launch Zoom meetings quickly with fewer steps than the complete program. There are also download options for the following products:.
Zoom Client Plugin for Sharing on mobile devices. When you click on the "Download" button, a window might appear that asks you whether you want to permit downloads from the Zoom website. The exact phrasing of this warning might vary depending on the browser you use, and some operating systems may forego the pop-up window altogether. If this window appears, click "Allow" to grant download permissions to Zoom and launch the download. After the Zoom download completes, a. This might be located in the "Downloads" folder or on your desktop, depending on what automatic save settings you have for downloads.
Find the. As soon as you click on the. Navigate through each window and choose the settings and permissions you want Zoom to have. Then, click "Install" to close the window and install the program on your personal computer. After this is complete, a Zoom icon should appear on your desktop. This looks like a blue square with a white video camera icon inside of it. Here are some steps for how to set up a Zoom meeting using Outlook:. To set up a Zoom meeting through Microsoft Outlook, first make sure that you download and install the Microsoft Outlook Add-in to your personal device.
This provides you with the option to schedule and launch Zoom meetings directly from your Outlook sidebar. Once the add-in downloads to your computer, complete any pop-up windows that offer instructions for installation to install the add-in to your sidebar. After you ensure that your computer has the Zoom Microsoft Outlook Add-in installed, open your Outlook web calendar.
You can often access your Outlook web calendar through an internet browser, but it can also appear on your Outlook email interface as a blue square with a calendar icon inside. To make sure you open the correct window, you can hover your mouse over the calendar icon to make a pop-up of your personal calendar appear. Then, click on the icon to open your Outlook web calendar.
Once your calendar is open, create a new event for your Zoom meeting. You can do this by finding the option on the toolbar that says "New Event" and clicking on it. Then, add any important details about the meeting, such as the guest list, the title or focus of the meeting and the location. Since you're hosting a Zoom meeting, you can list the location for this meeting as "Zoom" or "Remote.
When all the information you want to include is typed in your meeting window, choose the option for adding a Zoom meeting. To do this, click on the three dots that appear in the Outlook Calendar toolbar and click "Zoom. This attaches a link to the Outlook Calendar invite that recipients can follow to launch the Zoom window at the meeting time, even if they don't have Zoom downloaded to their devices.
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Schedule a Zoom meeting from Outlook or Outlook Web App (OWA) - IT Help - How to install Zoom
- Install Zoom Calendar Add-ins : TechWeb : Boston University
Click Continue. The calendar invitation will automatically generate with the Zoom meeting information. If you have multiple PAC accounts, choose which you would like to schedule with.
This will automatically populate an event with your PAC information. Change the date and time and add attendees as needed Click Send. Select either Schedule A Meeting or Personal Audio Conference to schedule the meeting type of your choice If scheduling a meeting, select your desired settings in the settings window. The invitation will now automatically fill in with the details. If you select Schedule a Meeting, the settings window will appear with additional options.
Select your desired settings in the settings window. Missing plugin icon If you do not see the Schedule a meeting icon in the menu ribbon, open your Outlook options. Select Disabled Items. Choose the Zoom Outlook plug-in Select Enable.
Sign in to leave feedback. Blank Blank. Blank Details. Enter your meeting details. Click the blue Save button at the bottom of the meeting detail options. This will finalize your meeting.
Click on the Outlook Calendar button after clicking Save. This will download an. Method 3. Download the plugin from the Zoom Download Center.
Scroll down to the second option and click on the blue Download option. Open the downloaded package from your Downloads folder. Double click on the brown box symbol labeled ZoomMacOutlook.
Follow the on-screen instructions to install the plugin. Click Continue until the final option, which will be Install. If the installation works, a green check will appear in the pop-up window.
Open the Outlook Calendar and create a new event. Click on the New Event button, which is blue and will be in the top left corner. Click on the three-dot symbol in the top right-hand corner to officially add the Zoom meeting to your event.
This will provide additional options to customize your event. Click on the Add a Zoom Meeting option under the Zoom menu. It will have a blue plus symbol as its icon. This will add a Zoom link, Meeting ID, and passcode to the message of the event.
Add extra details to the event. You can add specifics like: What date the meeting will take place. Add any other people as invites.
Include your email address to get a message when this question is answered. Submit a Tip All tip submissions are carefully reviewed before being published. You Might Also Like How to. How to. How to Share a Zoom Meeting Link About This Article. Co-authored by:. If this window appears, click "Allow" to grant download permissions to Zoom and launch the download.
After the Zoom download completes, a. This might be located in the "Downloads" folder or on your desktop, depending on what automatic save settings you have for downloads. Find the. As soon as you click on the. Navigate through each window and choose the settings and permissions you want Zoom to have. Then, click "Install" to close the window and install the program on your personal computer.
After this is complete, a Zoom icon should appear on your desktop. This looks like a blue square with a white video camera icon inside of it. Here are some steps for how to set up a Zoom meeting using Outlook:. To set up a Zoom meeting through Microsoft Outlook, first make sure that you download and install the Microsoft Outlook Add-in to your personal device.
This provides you with the option to schedule and launch Zoom meetings directly from your Outlook sidebar. Once the add-in downloads to your computer, complete any pop-up windows that offer instructions for installation to install the add-in to your sidebar.
After you ensure that your computer has the Zoom Microsoft Outlook Add-in installed, open your Outlook web calendar. You can often access your Outlook web calendar through an internet browser, but it can also appear on your Outlook email interface as a blue square with a calendar icon inside. To make sure you open the correct window, you can hover your mouse over the calendar icon to make a pop-up of your personal calendar appear. Then, click on the icon to open your Outlook web calendar.
Once your calendar is open, create a new event for your Zoom meeting.
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